A document tracker for businesses that never lets a licence lapse

A company's paperwork expires on two separate clocks. The first is corporate: the trade licence, the commercial registration, the establishment card, the lease, the insurance policies, the VAT and tax certificates, the professional accreditations that let you bid for work at all. The second is human: every employee's passport, residence visa, labour card, work permit and certification.

Both clocks fail the same way — quietly, and usually while the person who filed the document has moved on. Document tracking for businesses is the discipline of putting both clocks in one place with a named owner against each one.

• Folders, lockable per folder. Group documents the way the company is actually organised — by entity, branch, department or client — and lock the sensitive ones so opening a folder needs the member's own password. Anyone else requests access and an admin approves it.
• Employee records. Each employee's documents sit under that employee, so an offboarding or a transfer takes their renewals with them.
• Long-lead reminders, then a daily tail. The first alert can fire up to two years out — because a residence visa or a licence renewal is a process with appointments, not a form you submit on the last afternoon — and once a document is inside its final week the nudge repeats daily, through the deadline and a week past it.
• A compliance report. One view of what is valid, what is close, and what has lapsed — the answer to “show me where we stand” without assembling it by hand.
• Renewal guidance. Country-aware steps and lead times for the document in front of you, rather than a generic checklist.
• Secure sharing. Give an accountant, a PRO or an auditor a code-gated link to exactly what they need, instead of emailing scans around.

Small and mid-sized companies without a dedicated compliance department — where the office manager, the finance lead or the founder is the one quietly holding every renewal date. Multi-entity groups that need the same discipline repeated per licence. And anyone operating in a jurisdiction where a lapsed establishment card or work permit blocks the next transaction outright.

If you are tracking documents for a household rather than a company, the family product is the better fit: DocuTrackr for individuals and families.

The wordmark is DocuTrackr — one word, capital D, capital T, ending in trackr. Searches for Docu Trackr Business, DocuTracker Business, Docu Tracker Business, document tracker business and document tracker for businesses all point at this product, at business.docutrackr.app.

What is a document tracker for businesses?

It is a single register of every document a company must keep valid — trade licences, permits, insurance policies, VAT and tax certificates, establishment cards — plus the documents its people must keep valid, such as residence visas, labour cards and work permits. The tracker holds each expiry date and raises it long before the deadline.

How is DocuTrackr Business different from the family product?

Same idea, different failure mode. A missed family renewal costs a trip; a missed company renewal costs a fine, a blocked visa application, or a suspended licence. So the business product adds folders with named owners, employee records, a compliance report you can hand to an auditor, and team access — while www.docutrackr.app stays built around a household.

Is DocuTrackr Business the same as Docu Trackr Business or DocuTracker Business?

Yes. The wordmark is DocuTrackr — one word, ending in "trackr". People also type Docu Trackr Business, DocuTracker Business and Docu Tracker Business; they all mean this product, at business.docutrackr.app.

Can it track employee documents as well as company documents?

Yes, and that is usually the larger half. Each employee gets a record holding their passport, residence visa, labour card, work permit and any certification with an expiry — so the reminder reaches the person responsible for the renewal, not just whoever happened to file it.

What does it cost to try?

Business plans start with a 7-day free trial. A card is required to begin the trial, and the plans and current pricing are listed on the pricing page.

Do we have to upload copies of every document?

No. Document scanning runs on the device to read the dates, and storing the file itself is a choice. The tracker needs the deadline; the paperwork can stay wherever your business already keeps it.

• Plans and pricing — including the 7-day free trial.
• Security — how company documents are handled and what is stored.
• Enterprise — larger teams, invoicing and dedicated support.
• DocuTrackr for families — the same idea for a household.