For UAE & GCC businesses
The day your license expires, your business stops.
No authority reminds you. The deadline simply passes — and then come the daily fines, the frozen corporate account, the suspended visas, and the AED 5,000 penalty for trading on an expired license. DocuTrackr is the system of record that watches every renewal date for your company and every employee, and warns you long before any of it can happen.
7-day free trial · card required to start · set up in under 5 minutes
Dubai DET charges AED 250 per month an expired licence runs, +10% surcharge after 60 days. Sharjah’s SEDD starts ~AED 200/mo
Operating on an expired licence brings fines up to AED 5,000 (more for repeat/serious violations). ~30-day grace first
Banks can freeze the corporate account; employee & investor visas are suspended and the establishment card expires
A current snapshot — penalties vary by authority, emirate and licence type, and several GCC states have recently overhauled their rules. Verify with the relevant ministry or a local PRO. Not legal advice.
The system won't warn you
No government portal emails you 60 days before your trade license lapses. The deadline just passes — and the penalty starts.
One place, every renewal
Licenses, permits, insurance, work permits, contracts — tracked together, with reminders that name exactly what's at stake and when.
Private by design
Documents are scanned on-device and encrypted. We keep the dates, not your paperwork.
One dashboard, every deadline
See your whole company's compliance at a glance
A single peace-of-mind score, trend over time, and a breakdown by document type — so nothing lapses on your watch.
How date tracking works
Scan it once. We watch the date forever.
Snap a document and DocuTrackr reads the expiry date, schedules reminders at 90, 60, 30 and 7 days out, and nudges you until it's renewed — so a deadline never passes unnoticed.
Scanning document…
Trade Licence · DED
No authority reminds you when a licence is about to expire. DocuTrackr does — weeks ahead, in plenty of time to act.
How it works
Set up your company in minutes
No spreadsheets, no calendar juggling. Three steps and every renewal is handled.
Create your company
Sign up with your business email, add your company details, and you're in — a 7-day free trial. A card is required to start; cancel anytime before it ends.
Add your documents
Type the expiry date or snap a photo and let on-device scanning fill it in. Track company docs and every employee's visa and permit.
Get reminded in time
DocuTrackr schedules reminders at 90, 60, 30, 14, 7, 3, 1 days and the day itself — by email, in-app, and push. Nothing slips.
Who it's for
Built for the teams that carry the paperwork
From a single free-zone company to a 3,000-person operation — if a lapsed document can cost you a fine, a deal, or a border, DocuTrackr is the quiet guard that stands watch.
Free-zone & mainland LLCs
Trade licence, establishment card, Ejari, VAT, insurance — every entity document with its own renewal clock.
One vault per company, a live compliance score across all entities.
PRO & HR teams
Dozens of residence visas, labour cards, Emirates IDs and work permits expiring on different dates.
Per-employee tracking with role-based access and named-stake reminders.
Travel-heavy teams
Staff flying across the GCC and beyond, each trip gated by passport validity and visa readiness.
Flight tracking tied to document readiness, so nobody boards under-documented.
Auditors & banks
A financing round or annual audit needs a clean, verifiable set of current company documents — fast.
Share a whole folder via a tokened link + access code. Revoke any time.
Business travel
Track every business trip — and the documents it needs
Add a flight and DocuTrackr watches it live — gate, delays, layovers — while checking the traveller's passport and visa against the trip dates. No one boards with an expired document.
Find your flight
Enter a flight number — we pull the route and times live.
Works with flight numbers and tail numbers.
Built for business
Everything you need to stay compliant
Company documents
Trade license, commercial registration, establishment card, VAT certificate, permits, insurance, Ejari — all in one place.
Employee tracking
Keep every team member's residence visa, work permit, labour card, and Emirates ID on schedule.
Compliance score
An at-a-glance peace-of-mind score that turns red the moment anything needs attention — never a false green.
Smart reminders
Email, in-app, and web-push reminders on a cadence you control, naming exactly what's at stake.
10 languages
Run the whole app — and your reminder emails — in English, Arabic, Hindi, Urdu, and more.
Private by design
Documents are scanned on your device and never stored. We keep the dates, not your paperwork.
Security & privacy
Built to protect your most sensitive records
We keep the dates, not your documents. Everything is encrypted, access-controlled, and auditable.
Bank-grade encryption
Data encrypted in transit and at rest. Sensitive numbers are masked and never shown in full.
Private by design
Documents are scanned on your device; we store the expiry dates, not your paperwork.
Role-based access & audit
Owner, admin and member roles, per-employee scoping, and a full audit trail of every change.
One missed renewal costs more than a year of DocuTrackr.
Every plan starts with a 7-day free trial. A card is required to start — cancel anytime before the trial ends.
Need more — SSO, many seats, invoicing? .
Questions, answered
Yes. A card is required to start your 7-day free trial — you won’t be charged until the trial ends, and you can cancel anytime before then.
No. Document scanning happens on your device. We keep the expiry dates and a label so we can remind you — never the files or sensitive numbers.
Yes. Add each employee as an owner-managed record (they don’t need a login) and track their residence visa, work permit, labour card, and Emirates ID alongside your company documents.
By email, in-app, and web push — on a schedule you control in Settings (e.g. 90, 30, 7, 1 days before, and the day itself).
Starter is $15/mo and Pro is $29/mo (less on annual billing). One missed renewal usually costs more than a year of DocuTrackr.
Yes. Cancel from billing settings whenever you like — access continues until the end of your paid period.
Yes. We support businesses in all GCC countries (UAE, Saudi Arabia, Oman, Bahrain, Kuwait, Qatar) and document types vary by country. All 195 countries are selectable for issuing country.
The Business plan includes multi-user access for your team. Each member signs in with their own credentials — access is managed by the account owner.
The compliance report gives you a real-time snapshot of every document in your account — by status (expired, expiring soon, valid), by owner (company vs employee), with days left and renewal dates. You can print it or export to CSV.
DocuTrackr sends reminders at your configured intervals (e.g. 90, 30, 14, 7, 1 days before). If a document does expire, it's flagged red in your dashboard and included in your next compliance report.
Get started today
Never get caught by a deadline again.
Set it up once. DocuTrackr watches every license, permit, and certificate — and tells you, in plenty of time, before any of them lapse.
